| Marketing communications | Communication with cooperation parties | Existing and potential customers and cooperation partners | The data is reviewed once a year and any contacts that have not been updated for over two years are deleted. |
| Permit office | Access control/monitoring | Persons operating in harbour areas (own employees, cooperation partners’ employees, authorities, etc.) | Personal data is deleted automatically when two years have passed from the expiration of the person’s last access badge. |
| Key management | Access control (key-operated locks) | Persons operating in harbour areas (own employees, cooperation partners’ employees, authorities, etc.) | As long as the person has port keys in their possession. Data is deleted once the keys are returned. |
| Recruitment | Recruitment | Job-seekers | One year, for recruited persons for as long as the employment relationship continues. |
| Financial management/Invoicing | Invoicing | Invoicing customers | 10 years from the end of the customer relationship. |
| Financial management/ Expense claims | Refund of payments | External persons who receive refunds of parking fees and other occasional refunds. | The data is deleted after payment every two months. |
| Port security | Data on persons and vehicles in harbour areas | Persons and vehicles moving in harbour areas | The data is deleted within 30 days of description. |
| Port security | Data on vehicles allowed entry to harbour areas | Vehicles moving in harbour areas (freight, service traffic) | Permits that have not been used for six months are deleted |
| Port security | Data on persons visiting cruise ships | Persons visiting cruise ships | The data is deleted two weeks after the cruise ship visit. |
| DG monitoring | Dangerous goods monitoring | Exporters of dangerous goods, DG representatives of port operators | Data that have not been used for over three years are deleted once a year. |
| The website’s technical cache | DG system ID search | Exporters of dangerous goods, DG representatives of port operators | Six months from filling the form |
| The website’s technical cache | Parking fee refund search | Customers who submit claims for parking fee refunds | Six months from filling the form |
| Parking at the harbour | Booking a parking space | People who book a parking space in advance | The data is automatically deleted 90 days after parking has ended. |
